Location: Hybrid (Remote & Local Client Site Visits as Needed)

Schedule: Part-Time | Approximately 20–25 hours per week

Compensation: Based on experience

AjaHR Pro Services is a growing outsourced Human Resources consulting firm that partners with child care centers, ABA therapy providers, and small businesses across the United States. Our mission is to provide professional, compliant, and people-centered HR solutions that allow our clients to focus on running their businesses while we handle their HR needs.

We are looking for a highly organized, trustworthy, and detail-oriented HR Administrative Assistant to support our growing client base. This individual will play an essential role in maintaining HR operations, coordinating recruitment efforts, managing employee documentation, and providing exceptional customer service to both clients and employees.

The HR Administrative Assistant will provide administrative support for multiple HR functions, including recruitment, onboarding, employee record management, HR compliance, document preparation, and client communications. Because this position handles confidential employee information daily, the ideal candidate must demonstrate exceptional integrity, professionalism, and discretion.

This role is ideal for someone who enjoys organization, thrives in a fast-paced environment, and is passionate about Human Resources.

• Schedule interviews with candidates
• Coordinate interview calendars with clients
• Screen resumes and applications
• Draft offer letters and employment documents
• Assist with new hire communications
• Track hiring progress for multiple clients

• Prepare onboarding packets and employment documents
• Coordinate pre-employment requirements
• Track completion of onboarding tasks
• Process employee separations and offboarding paperwork
• Maintain electronic personnel files

• Maintain accurate employee records
• Prepare HR correspondence and employee communications
• Process personnel action forms (PAFs)
• Assist with performance evaluation documentation
• Track employee training requirements
• Monitor compliance deadlines
• Assist with policy acknowledgments and document collection

• Respond professionally to client inquiries
• Provide administrative support to HR Consultants
• Schedule meetings and Zoom conferences
• Maintain client files and documentation
• Follow up on outstanding HR requests

• Manage multiple calendars and deadlines
• Maintain organized electronic filing systems
• Prepare reports and spreadsheets
• Perform data entry with a high level of accuracy
• Assist with special HR projects
• Other administrative duties as assigned

• Minimum 2 years of HR administrative or administrative support experience
• High school diploma or GED required
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• Experience supporting recruitment and onboarding processes
• Experience maintaining confidential employee records
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS or payroll systems preferred
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities

Candidates with experience in any of the following are strongly preferred:

• Human Resources Administration
• Child Care or Healthcare HR
• Applicant Tracking Systems (ATS)
• HRIS Systems
• Payroll Support
• Employee Relations Administration
• Benefits Administration
• Personnel File Management
• Performance Management Documentation

We are looking for candidates who consistently demonstrate:

Maintains strict confidentiality regarding employee, client, and company information.

Acts honestly, ethically, and professionally in every interaction.

Produces accurate work while carefully reviewing documents and data.

Effectively manages multiple priorities and consistently meets deadlines.

Can be trusted to complete assignments independently with minimal supervision.

Communicates professionally with clients, employees, and leadership.

Provides exceptional service while representing AjaHR Pro Services professionally.

Within the first 90 days, the successful candidate will be able to:

• Independently coordinate candidate interviews
• Manage employee onboarding from start to finish
• Maintain organized employee personnel files
• Prepare HR documents with minimal supervision
• Support multiple client accounts simultaneously
• Communicate professionally with clients and employees
• Demonstrate sound judgment when handling confidential information

• Prolonged periods sitting at a computer
• Ability to occasionally lift up to 20 pounds
• Ability to travel locally for client meetings, onboarding, or training when necessary

At AjaHR Pro Services, we don't simply provide HR support—we become an extension of our clients' teams. Our culture is built on professionalism, excellence, integrity, and service.

If you are passionate about Human Resources, enjoy helping organizations succeed, and want to grow your HR career in a collaborative environment, we encourage you to apply.

AjaHR Pro Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.